Tips for Email Extrapolation

Our extensive Franchisor Database provides you with one contact email per company. Though in the vast majority of cases we do possess several additional email addresses for each company listed in the database, the CAN-SPAM Act of 2003 legally precludes us from releasing this information to the general public. We consequently strive to our utmost ability to ensure that each email address we do provide is legitimate and up-to-date.

While we cannot share any additional contact information with you, we would like to offer the following tips and information about common corporate email address formats for those who are interested in contacting specific individuals for whom they do not yet possess a valid email address. The following are some suggestions with which we have found success, and which can help you to identify accurate email addresses, but of course they are not foolproof.

  1. Firstly, if you are in possession of a single accurate email address belonging to a specific contact person within a company, your most obvious option is to extrapolate and assume that all other company employees’ emails will follow the same format. For example, if you know that Sarah Scott and Tim Chan both work at Example, and that Sarah’s email is sscott@example.com, it is most likely that Tim’s email address is tchan@example.com. Unfortunately, it is not always true—especially in very large companies—that all employees follow the same format. Still, when possible, extrapolating from an existing, verified email address is always your best bet.

  2. If you do not yet possess a single email address for the company in question, check the company’s website and social media pages. You may find a personal email address (in which case, refer to suggestion #1 above) or a generic one, such as info@example.com. Even generic email addresses offer pertinent information: they indicate the domain name (i.e. everything that follows the “@” sign) used by the company for its email addresses. In this case, we now know that all Example employees’ emails will end with “@example.com”—as opposed to “@examplefranchise.com” or “@exampleco.com,” for instance.

  3. Once you are aware of the company’s domain name (and assuming you know the full name of the person you would like to get in contact with), this is when the guesswork begins. Most corporations and organizations assign employees’ email addresses using one or more of a set of conventional formats. We suggest testing any or each of these standard formats to create possible email addresses for your contact person. If you test one possibility and your email bounces back, simply try another. Using the fictional illustration of employee Tim Chan once more, these are the most common email address conventions:
    • timchan@example.com
    • tchan@example.com
    • timc@example.com
    • tim.chan@example.com
    • tim_chan@example.com
    • t_chan@example.com
    • tim@example.com
    • chan@example.com
    Note: In larger companies, one of the first six options listed—the options combining both first and last name—is most likely to be accurate, since these companies may employ multiple individuals with the first name “Tim” or the last name “Chan.” Also, in our experience, we have found that if companies employ any punctuation at all in their email addresses, periods are much more common than underscores.

  4. If all else fails, we suggest contacting the company either by phone or by email (using a general “info@” or “franchising@” email address) and requesting the individual’s contact information this way.

It is our hope that you will find these few tips and suggestions useful. Should you have any questions about our Franchisor Database or its uses, please do not hesitate to contact us.